Recruitment Guidelines and Policies
Job and internship postings will remain active in our Colby CareerLink recruiting system for 30-days unless otherwise noted by the employer.
The best times to hold information sessions are typically Monday through Thursday evenings, as well as Friday afternoons. These sessions typically run for 45-minutes to one-hour.
On Campus interviewing begins in mid September and continues through early December. The spring schedule is early February through early May. (Colby has a January/winter term where many students are off-campus.)
The Career Center uses a web-based recruiting system, Colby CareerLink, to schedule interviews and manage the transmission of application materials. When you schedule your visit, you may choose to have an open schedule, or a pre-select schedule for your interviews. An open schedule allows students to sign-up on a first-come, first-served basis. With a pre-select schedule, you may choose specific candidates and invite them to interview. Employers can access the database to manage candidate selection—either upon creating an account or upon request to the Career Center.
Interviews are typically scheduled in half-hour intervals beginning at 9:00 a.m. and continuing until 4:30 p.m., with an hour break for lunch (unless otherwise noted). If you need to adjust your schedule, and need space in our office outside of these times, please contact us so that special arrangements can be made. Once a schedule has been set, we ask that you adhere to it. Students to be interviewed will be waiting in a designated area outside the interview room. Please call each interviewee at his/her scheduled time.
Finalizing Interview Schedules
Employers may view their interview schedules online at any time through Colby’s recruiting system, Colby CareerLink. A final copy of your schedule and the candidate’s resumes will be printed and available for you either the evening before (if you have an information session scheduled) or in the morning of your visit. Upon request, the CareerCenter can also e-mail you a copy of your schedule and the candidate applications as PDF documents.
If you must cancel an interview schedule after students have signed up, please notify them of your cancellation directly by phone, by e-mail, or by writing. Also, please contact the Colby Career Center to let us know of the change.
Second Round Interviews
Recruiters typically conduct second-round interviews at their organization’s office. However, The Colby Career Center would be pleased to arrange for second round interviews at Colby, or remotely, as needed.
Informing Students of Your Visit
The Colby Career Center promotes all of its events, including visits by recruiters, via our recruitment system/job database—Colby CareerLink, campus bulletin boards, electronic bulletin boards, e-mails directly to students, and partnerships across campus with faculty, coaches, and other appropriate offices like campus life.
Food and beverages are allowed in many meeting spaces on campus. However, a few of the larger auditoriums do not. Please check with the Career Center to determine whether or not catering is allowed in your assigned space, and to assist you in placing orders with Colby’s catering company as needed.
A variety of media equipment is available in almost all assigned spaces utilized for recruiting purposes, including screens, a projector, and a computer (typically an Apple). Upon special request, we can also provide VCR/DVD player, television, and videoconferencing technology. We ask that you let us know your media needs when you schedule your visit. Upon request, a staff member from the College’s Media Resources department can be available to assist you with media set-up.
The Colby Career Center adheres to the principles of professional conduct set forth by the National Association of Colleges and Employers and reserves the right to deny service to any organization that fails to meet these standards, which can be reviewed online at: http://www.naceweb.org/principles/
In accordance with the NACE principles, we ask that you observe the following when recruiting at Colby:
- Please provide students with a reasonable amount of time (two (2) weeks or more) in which to make a thoughtful decision regarding job and internship offers.
- Job offers should remain on the table in their entirety during this period, and may not expire before a stated deadline.
- In order to avoid any misunderstandings, we suggest that you provide students with written confirmation of job offers and details.
- Employers may not offer incentives or exert undue pressure to students to accept/decline an offer before a stated deadline.
The intention of the on campus recruiting offer policy is to allow students ample time to carefully consider all of their employment options and to make informed decisions about their employment after Colby. We educate students on evaluating and negotiating job offers and discourage them from hasty decisions that may lead to reneging, which we strongly discourage.
Overall, we make certain that students are aware of on-campus interviewing policies and the consequences of failing to appear for an interview or backing out of an offer. Please let us know if you experience any concerns about a candidate from Colby.