Using Word’s Document Map View

Are you tired of having to scroll up and down through a very long Word file to find where you want to edit some text? Word’s Document Map view is for you!

Document View in Word will display a list of all the headings in your document down the left-hand side of your document. You can easily move up and down through your document by clicking on headings in this display. To use this feature, headings need to be formatted using the built-in heading styles (Heading 1, Heading 2, etc.).

To display the Document Map:

  • View > Document Map

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  • This will display the document map along the left side of your document

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To Display Thumbnails Rather than Headings:

  • Click on the down-arrow next to “Document Map” at the top of the view and select “Thumbnails

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  • Word will then display thumbnails of the pages

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If you wish to use the outline form to rearrange sections of text in your document, you must use Outline View.

Converting PDF Files to WORD Files

cautiongraypdftowordUse the free PDF-to-Word conversion technology found at PDFtoWORD to quickly and easily create editable DOC/RTF files. Then open them in Microsoft Word or Excel to edit them.

The application uses the full range of formatting tools such as paragraphs, columns, tables, and margins, rather than dropping all content into a mash of running text as some converters do. It also converts and positions pictures, photos, vector images, and Excel charts while maintaining editing capabilities.

The Process:

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  1. Go to http://www.pdftoword.com
  2. In  “Step 1”
    1. Browse to find the PDF file on your computer
  3. In “Step 2”
    1. Click on either .DOC or .RTF
      .DOC if you want to edit in WORD
      .RTF if you want to edit in another applications
  4. In “Step 3”
  5. Enter an email address to have the converted file mailed to
  6. Click “Convert”
cautiongray  This post is for informational purposes only. The technologies and services discussed are not officially endorsed or supported by the Colby College Information Technology Services department. Colby account holders should review the College’s Information and Data Security Policy and Best Practices guidelines, especially as they pertain to the handling of sensitive data.