Using Excel’s Fill Handle

The Fill Handle is very useful for copying the contents of a cell or extending a series of data.  It is represented by a little blue square in the lower right corner of a selected cell.

To fill in a series of data:

  1. Enter the first part of your data set.
    • For instance, “1, 2, 3″ or “Monday, Tuesday, Wednesday”
  2. Select the data you just entered.
  3. Place your cursor over the Fill Handle, your cursor will change to a black plus sign.
  4. Click-and-drag the Fill Handle to extend your data set.

You can use these same steps to copy the contents of a single cell over a range of cells.

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Resetting IE to Open in Full Screen

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Restricting Editing to Individual Cells in Excel 2007

What if you only want to protect a single, or several single cells, in an entire Excel worksheet and allow users to edit or input data in the rest of the sheet?

Let’s say you have a worksheet like this:

protect-4

You would like your department members to edit the “data” in the black text cells, but you want to protect the “data” in the red text boxes from accidental changes.

First, you need to unprotect the entire worksheet. That sounds counterintuitive.
But Excel protects all cells in the worksheet by default whenever you set protections, so we need to turn that off in order to only protect individual cells.

To do this:

Click on the worksheet selection cell at the top-right corner of the worksheet to select the entire worksheet protect-5
Click the down-arrow on the Format icon on the Cells tab protect-1      

Click on Format Cells…
This will display the Custom Lists dialog.
Uncheck the “Locked” checkbox, then click “OK
.protect-6 
protect-2
Now select the cell or cells you wish to protect.
(Select multiple cells by holding down the SHIFT key for contiguous cells or the CTRL key for non-contiguous cells.)
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Click the down-arrow on the Format icon on the Cells tab again and select “Lock Cell protect-1
In the above example, we have now locked 3 cells.Now, Click on the Format icon again and this time click on “Protect Sheet” and uncheck “Select locked cells“. Then click “OK

This prevents users from selecting – and editing – the cells that we locked in the previous step.
Be sure to leave “Select unlocked cells” checked – or your users will not be able to edit any cells at all!

protect-8

protect-2

Save your worksheet and close it.

Now anyone who opens the worksheet will only be able to select and edit those cells that are not locked.

 

Writing on Slides During Presentation

To annotate or write on slides while you are presenting them:

  1. Open your PowerPoint presentation
  2. Go into your slide show as you normally would
  3. Slide Show > From the beginning (or any other position)
  4. Once in the slide show, Right-Click on any slide you wish to write on
  5. Select “Pointer Options
  6. Select a writing tool and color
  7. Notate, draw or mark up your slide
  8. When you exit the Slide Show, you will be asked if you want to save your notations.

Click here to view a video clip illustrating this feature.