Custom Calendar View

Let me guess, you love using the Colby Apps Calendar, but you wish you could choose a view other than Day or Week? How would you like to have the ability to control exactly how many days appear in your calendar view?

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Colby Apps Keyboard Shortcuts

Do you love working in Colby Apps but miss the keyboard shortcuts you were used to in applications like Eudora, Outlook, Word and Excel? Well have I got news for you! Google has its own built-in set of keyboard shortcuts and many of them are the same as the ones you were used to from Microsoft Office.

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New Look to Colby Apps

In the coming weeks you will notice the look and feel of your Colby Apps will change.  Google has done research and listened to requests to make the interface look cleaner and hopefully easier to use.  Below are side-by-side comparisons of the old (classic) and new looks for E-mail, Calendar and Documents.
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Using Excel’s Fill Handle

The Fill Handle is very useful for copying the contents of a cell or extending a series of data.  It is represented by a little blue square in the lower right corner of a selected cell.

To fill in a series of data:

  1. Enter the first part of your data set.
    • For instance, “1, 2, 3″ or “Monday, Tuesday, Wednesday”
  2. Select the data you just entered.
  3. Place your cursor over the Fill Handle, your cursor will change to a black plus sign.
  4. Click-and-drag the Fill Handle to extend your data set.

You can use these same steps to copy the contents of a single cell over a range of cells.

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Mac Application and Folder Shortcuts

A shortcut is an icon that be “clicked” to open an application or folder without having to “go find it” on your computer. The instructions below are for running an application, but the process is the same for opening a folder or a file.
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The Leopard Mac Application Dock

By default, the Dock sits at the bottom of the Mac display. The Dock was introduced in OS X and contains shortcuts to applications. As you move the cursor along the Dock, the icons will be magnified. You can relocate the Dock to the sides and you can set it to “autohide”. The size of the icons in the dock, and the amount of magnification when an icon is highlighted can also be adjusted.
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3 New Features in Google Mail

#1 Color Coding

Setting certain types of appointments in your calendar to a different color from your default calendar color can help organize and highlight specific events.

To set a single event to a different color:

  1. Double click on the event to open it
    OR
    Create a new event and “Edit Details”
  2. Under the even details tab, you will see the “Event color” selections.
    Click on the color you want and the event will be changed to that color in your calendar.

#2 Fifteen Minute Event Duration

 You can now set your default meeting time to as slow as 50 monutes.

To do this:

  1. Click on the Gear icon in the top right of the calendar screen and select “Calendar settings”
  2. Change the default meeting time to 15

#3 Appointment Slots

Sometimes it is convenient to reserve a period of time on your calendar that you allow others to schedule into…Student conferences for example.

To do this:

  1. Click on your calendar where you want to reserve time
  2. Click on “Appointment slots” at the top of the event dialog box

  3. The default duration of a slot is 30 minutes…but you can change that
  4. Click on the 30 opposite “Offer as slots of:”, a selection list will drop down – you can select another value here

  5. Click on “Edit details
  6. From this screen you designate what period of time to reserve

  7. This reservation is for 15 minutes slots from 8AM to 10AM on June 17
  8. Click “Save”. It will look like this on your calendar:

Resetting the View Percent in PDF Files

Stymied about how to get a PDF file you have created to automatically open at 100%? Got a file from a colleague that opens at 65% every time no matter what you do?

If you have Adobe Acrobat Pro Here is the fix:

  • Open the PDF file
  • Click on File > Properties
  • Click on the down arrow next to “Magnification”
  • Select the % value you want
  • Click OK
  • Click on File > Close
  • When asked, click on “Yes” you want to save changes

The document will now open in your selected % view

Managing Windows on the Desktop in Windows 7

Shake, Snap and Peek

Sounds like a bad remake of and 50’s era song – but they are actually three new features in Windows 7 that make managing your desktop easier.
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Converting WORD to POWERPOINT

Do you have a WORD document or report that you want to create a POWERPOINT presentation for? Did you know there is an easy way to import WORD into POWERPOINT? Here’s how:

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