Using Colby Apps: Google Drive is Coming to Docs

Soon you will notice a change when you visit Colby Apps Docs.  Google is updating the service to include a new feature called “Google Drive.” 


What is Drive?

Think of Drive as your personal stash of files and folders that follows you wherever you go – it lets you keep everything and share anything. With Drive, you can access files, folders, and Google Docs from a web browser or any device where you’ve installed the Drive application.

Your Drive is in the cloud, but you can also install the desktop and mobile application to access your files from your computer, smartphone, tablet, or other Android or iOS mobile device, in addition to the online interface. Drive’s built-in sync capability ensures that your files, folders, and Google Docs are the same on all your devices.

How do I try out Drive?

Initially there will be an opt-in period during which you can continue to use Colby Apps Docs like you do now, or you can opt-in to the new Drive interface. Once drive is activated for your account you will see an opt-in invitation when you log into Colby Apps Docs. If you do choose to opt-in, there will be a period of time where you can opt back out.

After this initial opt-in period is over the new Drive interface will become permanent and all Colby Apps Docs users will be required to use it.

How is Drive’s online interface different from Colby Apps Docs?

The Drive online interface looks similar to Colby Apps Docs interface with a few key differences:

  • Collections are now called Folders.
  • When you first switch to Drive, a new folder called My Drivecontains:
    • Documents that you own or have previously uploaded
    • Folders you own and the items contained within (regardless of ownership)
  • Other items that would have previously appeared in the Home view can easily be found elsewhere. You can choose different views and filters to see recently opened documents, starred items, documents that have been shared with you, items owned by a particular person, files of a particular type, and more.
  • You’ll have powerful new options to search, sort, or preview your files before opening them.

Note: To comply with Colby’s Information and Data Security policies, the Colby Apps Docs and Google Drive services must not be used for the creation, editing or storage of data containing sensitive information, especially banking/credit card numbers and personally identifiable information such as social security and other identification numbers. For more information on sensitive information and Colby’s data security policies, please visit here.