Spacing text on the web

Have you ever been typing text on the web (CommonSpot, WordPress, Moodle or the Wiki) and when you hit the Enter (or Return) key on your keyboard you get an extra line of blank space that you don’t want?  You aren’t alone!

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The Leopard Mac Application Dock

By default, the Dock sits at the bottom of the Mac display. The Dock was introduced in OS X and contains shortcuts to applications. As you move the cursor along the Dock, the icons will be magnified. You can relocate the Dock to the sides and you can set it to “autohide”. The size of the icons in the dock, and the amount of magnification when an icon is highlighted can also be adjusted.
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3 New Features in Google Mail

#1 Color Coding

Setting certain types of appointments in your calendar to a different color from your default calendar color can help organize and highlight specific events.

To set a single event to a different color:

  1. Double click on the event to open it
    OR
    Create a new event and “Edit Details”
  2. Under the even details tab, you will see the “Event color” selections.
    Click on the color you want and the event will be changed to that color in your calendar.

#2 Fifteen Minute Event Duration

 You can now set your default meeting time to as slow as 50 monutes.

To do this:

  1. Click on the Gear icon in the top right of the calendar screen and select “Calendar settings”
  2. Change the default meeting time to 15

#3 Appointment Slots

Sometimes it is convenient to reserve a period of time on your calendar that you allow others to schedule into…Student conferences for example.

To do this:

  1. Click on your calendar where you want to reserve time
  2. Click on “Appointment slots” at the top of the event dialog box

  3. The default duration of a slot is 30 minutes…but you can change that
  4. Click on the 30 opposite “Offer as slots of:”, a selection list will drop down – you can select another value here

  5. Click on “Edit details
  6. From this screen you designate what period of time to reserve

  7. This reservation is for 15 minutes slots from 8AM to 10AM on June 17
  8. Click “Save”. It will look like this on your calendar:

Converting WORD to POWERPOINT

Do you have a WORD document or report that you want to create a POWERPOINT presentation for? Did you know there is an easy way to import WORD into POWERPOINT? Here’s how:

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Getting to the Desktop from an Application in Windows 7

Back in Windows XP and/or Vista, there was a small icon at the bottom of the page that would return you to the desktop from inside an application. It is has gone missing in Windows 7. So how do you quickly get to the desktop in Windows 7?

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PhotoShop Tips

1. Background Layers

The differences between a background layer and a regular layers are:

  • The background layer is locked
  • It is always the lowest layer in the stacking order
  • You cannot its blending mode or opacity

To unlock a background layer, double-click on it.
To turn it back into a background layer, just lock it again.

To convert a layer into a background layer:

  • Select the layer in the Layers Panel or Window > Layers
  • Layer > New > Background From Layer

2. Zooming While Cropping and Image

You cannot use the Zoom Tool from the Tools Panel to zoom in on an image while cropping it.
But you can still zoom in and out:

  • To Zoom Out
    • Press ALT SPACEBAR (Windows) or OPTION SPACEBAR (Mac)
    • Click on the image
  • To Zoom In
    • Press CTRL SPACEBAR (Windows) or OPEN-APPLE SPACEBAR (Mac)
    • Click on the image

3. Hiding Selection Edges

The edges around a selection (marching ants) can be distracting when you are trying to preview an image.

To hide Selection Edges:

  • View > Show > Selection Edges

To redisplay them:

  • View > Show > Selection Edges

This will toggle the edges back into view.

4. Drawing a Circular Selection from the Center Point

Typically, when you make a circular selection, PhotoShop draws the circle from wherever you click.
This makes it difficult to actually tell where the selection will be centered.

To Force PhotoShop to Consider the Point where you Clicked the Center of your Circular Selection:

  • Hold down ALT (Windows) or OPTION (Mac) while you drag your mouse

To Make the Selection Perfectly Circular

  • Add the SHIFT key to the above

5. Drawing a Perfectly Straight Line

  • Hold down the SHIFT key while drawing your line
    • Limits the line to horizontal or verticle

OR

  • Hold down the SHIFT key
  • Click once where you want the line to start
  • Click once where you want the line to end
    • This allows you to draw slanting lines that are perfectly straight

6. Making a Portion of a Layer Transparent

  • Select part of an image on an unlocked layer
    (Does not work on the background layer)
  • Edit > Fill
  • Select Clear from the Blending Mode pop-up menu
  • Lower the opacity
  • Click OK

(Tips are based on 20th Anniversary article in ”Inside Photoshop”, Vol. 14, #5.)

Resetting IE to Open in Full Screen

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Batch Upload for WordPress

Save Time and Energy Uploading Multiple Files Simultaneously

Much of the time, users create a single post or page in WordPress and upload any images or documents at the same time.

However, there are times when a user might want to upload all their images or documents first, and then insert them as they create pages and galleries over time.

This is easy to do in WordPress.

1. Assemble all your files in a single folder on your computer.
2. Click on “Add New” under the Media tab on your WordPress site dashboard
3. Click on “Select Files” in the “Upload New Media” screen
4. When the Browse box is displayed, go to the folder that has all the files in it and drag your cursor to select all the files in the folder
upload-1
5. Click “Open“. WordPress will upload each file in turn.
upload-3
6. When it completes the last file, Click “Save all changes“. All your files will be uploaded.

Concatenating Text Columns in Excel

Adding “@colby.edu” to a List of Simple Usernames

What do you do if you need to send out a mailing and all you can have is an excel list of simple usernames: no @ sign, no “colby.edu”. 

Will you have to edit each one by hand? No!

These easy steps will save you a ton of work:

1. You will need 4 empty columns to the LEFT of the column of usernames.
 It should look something like this:
email-2
2. Insert the @ sign in the top cell of the second column – then copy and paste it into all the remaining cells of that column. email-3
 
email-4
3. Now enter “colby.edu” into the top cell of the third columns – then copy and paste that text into all the remaining cells in the column. email-5
 
email-6
4. Enter the function: =CONCATENATE(A2,B2,C2) into the top cell of the fourth column and press Enter.
Note: You will need to adjust the cell identifiers (A2, etc) to match the positioning of the data in your spreadsheet.
email-7
5. Copy and paste the function into the remaining cells. email-8
 6.  Now you need to copy the VALUES of the function in the last column into a new column that you will use for the mail merge.WHY?Since the text in the last column is actually the result of a FUNCTION, it:

1. May not insert correctly into your mail merge document. It might carry over as the “=CONCATENTATE” formula rather than the email address itself.

2. Will revert to an error if you delete either of the two work columns you created to create the email addresses

To Solve This:

Just COPY all the newly created email addresses and PASTE them into a new column using the Paste Values option under Past icon at the top left of the ribbon.

You can now delete all 3 extra columns you created since nothing is now pointing to any of them. And you will have usable email addresses.

 email-9

Using Word’s Document Map View

Are you tired of having to scroll up and down through a very long Word file to find where you want to edit some text? Word’s Document Map view is for you!

Document View in Word will display a list of all the headings in your document down the left-hand side of your document. You can easily move up and down through your document by clicking on headings in this display. To use this feature, headings need to be formatted using the built-in heading styles (Heading 1, Heading 2, etc.).

To display the Document Map:

  • View > Document Map

docmap-1

  • This will display the document map along the left side of your document

docmap-2

To Display Thumbnails Rather than Headings:

  • Click on the down-arrow next to “Document Map” at the top of the view and select “Thumbnails

docmap-4

  • Word will then display thumbnails of the pages

docmap-5

If you wish to use the outline form to rearrange sections of text in your document, you must use Outline View.