Using Colby Apps: E-mail merge (Updated 05-01-2013)

Using data in a spreadsheet to automate the e-mail process can be a huge time saver, but Google doesn’t have that sort of functionality built into their e-mail system.  Thankfully they do allow for the creation of custom scripts that can add this functionality.  Below is a video showing you how to use a Google Spreadsheet with a built-in e-mail merge script.

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Spacing text on the web

Have you ever been typing text on the web (CommonSpot, WordPress, Moodle or the Wiki) and when you hit the Enter (or Return) key on your keyboard you get an extra line of blank space that you don’t want?  You aren’t alone!

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Common Keyboard Shortcuts

Computer programs and operating systems were designed to try to limit the number of times you have to move your hands off of your keyboard and over to your mouse.  They accomplish this by creating keyboard shortcuts for most common tasks. A keyboard shortcut is a combination of keys that are pressed all at the same time.  Below is a list of some common keyboard shortcuts for both Macintosh as well as Windows users (along with some that work no matter what type of computer you have). [Read more…]

Using Colby Apps: Search your e-mail

When most people think of searching the web, they think of Google.  Google has revolutionized the way we find web pages by using a very complicated (and secretive) set of algorithms to take the words we give it and find what usually turns out to be a very helpful list of web pages.

Colby Apps e-mail’s web interface allows you to utilize some of those same search capabilities.

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Using Colby Apps: Move Chat List and Label Before Send

This week I thought I would treat you to two Colby Apps E-mail tricks!

  • Moving the Chat List
  • Label Message Before Sending

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Creating a PDF

Portable Document Format (PDF) files are great because they act as electronic versions of printed pages but with several benefits over traditional paper copies:

  • They are a much greeneroption
    • No paper required
    • No need to power on a printer or heat up a fuser
    • No need for toner
    • No reprinting pages that have mistakes
  • As the name implies they tend to be small enough to be easily transferred via e-mail or on a USB thumbdrive
  • They are viewable on almost any electronic device (from computers to smart phones to tablets)

So, how do you create a PDF? [Read more…]

General Computer Maintenance: Data Storage

How you organize the data on your computer can be very important and warrants special attention. The two big reasons for this are: 1) it can impact your computer’s performance and 2) where you keep the data on your computer can determine if your data is being backed up or not. Here are some general tips for organizing the data on your computer.

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General Computer Maintenance: Power Management

One of the biggest headaches of using a laptop is how frequently you have to plug it in to charge it. Here are some helpful tips for getting the most out of your battery between trips to the wall outlet.

Note: While these tips are mostly geared towards laptop users, some can also be applied to desktop users that want to be more green and consume less power.

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General Computer Maintenance: Memory Issues

How many times have you said to yourself My computer has slowed down! or asked Why do I keep getting this hourglass/spinning wheel? Here are some memory management tips to keep your computer running up to speed.

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Colby Apps Calendar – Collapse Off Hours

How many people start work at 1 a.m.? How about work until 11 p.m.? My guess is not many. So why does your Colby Apps Calendar show those times? Well, now you can collapse those hours so they take up almost no room on your calendar. Here’s how:
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