Using Colby Apps: Searching your e-mail and keyboard shortcuts

Two of the biggest frustrations I used to have when working in my Colby Apps E-mail were:

  • Difficulty finding e-mails I needed to reference
  • Having to take my hands off my keyboard to use my mouse to do things like click “Send” or “Inbox”.

Today I’m going to discuss ways to help prevent these frustrations.

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Using Colby Apps: E-mail Inbox Views

Most of us are used to seeing e-mail messages in our inbox show in reverse chronological order with the newest at the top.  But did you know that you can change how your messages appear in your Colby Apps E-mail inbox such that you might be able to increase your productivity?

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Using Colby Apps: Contact Groups

Creating Contact Groups in your Colby Apps E-mail can save you a lot of time when it comes to sending e-mails to large groups of people, but did you know that you can also use these same Contact Groups to streamline processes like sharing Colby Apps Documents or inviting people to a Colby Apps Calendar event?

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Using Colby Apps: E-mail merge (Updated 05-01-2013)

Using data in a spreadsheet to automate the e-mail process can be a huge time saver, but Google doesn’t have that sort of functionality built into their e-mail system.  Thankfully they do allow for the creation of custom scripts that can add this functionality.  Below is a video showing you how to use a Google Spreadsheet with a built-in e-mail merge script.

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Using Colby Apps: E-mail Filters

Organizing your e-mails can be a daunting task, especially if you receive several hundred e-mails a day. Colby Apps E-mail has a tool called “Filters” that is designed to automate part of this process.

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Using Colby Apps: Revision History

Have you ever wanted to see the different changes made to a document in your Google Drive?  Maybe you shared a document and you want to see the changes made by others.  Here is a short video on a feature of Google Docs called “Revision History”.

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Using Colby Apps: New Compose E-mail Window

Google recently announced that they are making changes to the “compose email window” in their webmail interface. Beginning November 20th, this will be an “opt-in” change meaning you can choose to switch to the new look now, and switch back to the old look if you don’t like it, but the new “compose email window” will become default beginning in early 2013 with no option to switch back. Below is a video tour of the new interface:

Here are some additional links for more information:

http://gmailblog.blogspot.com/2012/10/introducing-new-compose-in-gmail.html

https://support.google.com/mail/bin/answer.py?hl=en&answer=2645922

Spacing text on the web

Have you ever been typing text on the web (CommonSpot, WordPress, Moodle or the Wiki) and when you hit the Enter (or Return) key on your keyboard you get an extra line of blank space that you don’t want?  You aren’t alone!

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Common Keyboard Shortcuts

Computer programs and operating systems were designed to try to limit the number of times you have to move your hands off of your keyboard and over to your mouse.  They accomplish this by creating keyboard shortcuts for most common tasks. A keyboard shortcut is a combination of keys that are pressed all at the same time.  Below is a list of some common keyboard shortcuts for both Macintosh as well as Windows users (along with some that work no matter what type of computer you have). [Read more...]

Using Colby Apps: Search your e-mail

When most people think of searching the web, they think of Google.  Google has revolutionized the way we find web pages by using a very complicated (and secretive) set of algorithms to take the words we give it and find what usually turns out to be a very helpful list of web pages.

Colby Apps e-mail’s web interface allows you to utilize some of those same search capabilities.

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