Getting to the Desktop from an Application in Windows 7

Back in Windows XP and/or Vista, there was a small icon at the bottom of the page that would return you to the desktop from inside an application. It is has gone missing in Windows 7. So how do you quickly get to the desktop in Windows 7?

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Five Colby Apps Email Tips

1. Dragging Attachments
Simply drag files from the desktop into your message.
(Works in Chrome, FireFox 3.6 and higher, Safari)

2. Selecting Multiple Attachments
Attach multiple files by holding down the Ctrl key (or Command on a Mac) and clicking on each file in turn. Holding down the Shift key will select a contiguous list of files.


3. Don’t Forget the Attachment
Gmail will parse your email for text that suggests you meant to attach a file (“I’ve attached” or “see attachment”) and warns you if there is no file attached.

4. Viewing Attachments Online
The Google Docs viewer allows you to view .pdf, .ppt, and .tiff files in your browser. Just click the “View” link at the bottom of the message.


5. Searching for a Lost Attachment
Gmail’s advanced search operators can help you find what you’re looking for.


A couple examples:

  • To find all messages that contain attachments: has:attachment
  • To find all messages from your friend David that contain attachments: from:david has:attachment
  • To find all messages that have .pdf attachments: has:attachment pdf
  • To find a specific attachment named physicshomework.txt: filename:physicshomework.txt

From the Official Gmail Blog
Original post by Arielle Reinstein, Product Marketing Manager

Printing Multiple Months or Weeks in Google Calendar

By default, you have to display a single month or week in Google calendar separately and print it – one at a time. However, if you are willing to do a little “fiddling” you can print multiple weeks or months.

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Changing Notification Settings in Calendar

You may have noticed that you are getting an email notification every time someone accepts a meeting that you have scheduled. This may be helpful – or it may be annoying.

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PhotoShop Tips

1. Background Layers

The differences between a background layer and a regular layers are:

  • The background layer is locked
  • It is always the lowest layer in the stacking order
  • You cannot its blending mode or opacity

To unlock a background layer, double-click on it.
To turn it back into a background layer, just lock it again.

To convert a layer into a background layer:

  • Select the layer in the Layers Panel or Window > Layers
  • Layer > New > Background From Layer

2. Zooming While Cropping and Image

You cannot use the Zoom Tool from the Tools Panel to zoom in on an image while cropping it.
But you can still zoom in and out:

  • To Zoom Out
    • Press ALT SPACEBAR (Windows) or OPTION SPACEBAR (Mac)
    • Click on the image
  • To Zoom In
    • Press CTRL SPACEBAR (Windows) or OPEN-APPLE SPACEBAR (Mac)
    • Click on the image

3. Hiding Selection Edges

The edges around a selection (marching ants) can be distracting when you are trying to preview an image.

To hide Selection Edges:

  • View > Show > Selection Edges

To redisplay them:

  • View > Show > Selection Edges

This will toggle the edges back into view.

4. Drawing a Circular Selection from the Center Point

Typically, when you make a circular selection, PhotoShop draws the circle from wherever you click.
This makes it difficult to actually tell where the selection will be centered.

To Force PhotoShop to Consider the Point where you Clicked the Center of your Circular Selection:

  • Hold down ALT (Windows) or OPTION (Mac) while you drag your mouse

To Make the Selection Perfectly Circular

  • Add the SHIFT key to the above

5. Drawing a Perfectly Straight Line

  • Hold down the SHIFT key while drawing your line
    • Limits the line to horizontal or verticle

OR

  • Hold down the SHIFT key
  • Click once where you want the line to start
  • Click once where you want the line to end
    • This allows you to draw slanting lines that are perfectly straight

6. Making a Portion of a Layer Transparent

  • Select part of an image on an unlocked layer
    (Does not work on the background layer)
  • Edit > Fill
  • Select Clear from the Blending Mode pop-up menu
  • Lower the opacity
  • Click OK

(Tips are based on 20th Anniversary article in “Inside Photoshop”, Vol. 14, #5.)

Resetting IE to Open in Full Screen

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Introduction to Google Sites

Restricting Editing to Individual Cells in Excel 2007

What if you only want to protect a single, or several single cells, in an entire Excel worksheet and allow users to edit or input data in the rest of the sheet?

Let’s say you have a worksheet like this:

protect-4

You would like your department members to edit the “data” in the black text cells, but you want to protect the “data” in the red text boxes from accidental changes.

First, you need to unprotect the entire worksheet. That sounds counterintuitive.
But Excel protects all cells in the worksheet by default whenever you set protections, so we need to turn that off in order to only protect individual cells.

To do this:

Click on the worksheet selection cell at the top-right corner of the worksheet to select the entire worksheet protect-5
Click the down-arrow on the Format icon on the Cells tab protect-1      

Click on Format Cells…
This will display the Custom Lists dialog.
Uncheck the “Locked” checkbox, then click “OK
.protect-6 
protect-2
Now select the cell or cells you wish to protect.
(Select multiple cells by holding down the SHIFT key for contiguous cells or the CTRL key for non-contiguous cells.)
protect-7
Click the down-arrow on the Format icon on the Cells tab again and select “Lock Cell protect-1
In the above example, we have now locked 3 cells.Now, Click on the Format icon again and this time click on “Protect Sheet” and uncheck “Select locked cells“. Then click “OK

This prevents users from selecting – and editing – the cells that we locked in the previous step.
Be sure to leave “Select unlocked cells” checked – or your users will not be able to edit any cells at all!

protect-8

protect-2

Save your worksheet and close it.

Now anyone who opens the worksheet will only be able to select and edit those cells that are not locked.

 

SMS for Google Calendar

TBD

Google Calendar Quick Start

(Need Info on Initiating Calendar Process – Unavailable at this time but will go here!)

Importing Schedules from Oracle

Exporting Your Oracle Calendar Data
cal-8 
  • Open your oracle calendar
  • File > Export Data 
  • Select “iCalendar File
  • Click “Continue
 cal-9  

  • Under Export:
  • Check Meetings, Day Events, Daily Notes
    Check Tasks if you use this feature
  • Under Period:
    Select All if you want all past and future information exported
    Select Range and enter date information if you want to export a specific time frame
    Select Custom if
    you want to only delete a snapshot of past and future events
  • If you administer someone else’s calendar:
    Enter that person’s name under People/Resources
    Select their listing and click the green checkmark
    Their name should be added to the text entry space along with yours
  • Browse to where you want to save the file
  • Click”OK
  • If you have not previously exported your calendar, Oracle will also ask you for a filename
  • Click Save

 

Importing the Oracle Data to Google
 cal-10  

  • Log into your Google account
  • Display your Calendar
  • Click on “Add” at the bottom of the left-hand side of the Google Calendar
  • Click on “Import calendar

cal-11

 

  • Browse to your file and click “Import
 

  • You will get a message about how many “events” were processed and how many were successfully imported
 cal-12
 

  • If you receive errors, you can either browse your new calendar to find those that are missing and add them by hand
    or you can try exporting to a different format (vCal for example) and trying that.
    Some entries may not import in any format.
  • Possible errors include:
    • Too large a file
      The recommended file size when importing files into Google Calendar is 1MB or less.
      If your file is larger than 1MB, try importing events from a smaller range of time. 
    • “Processed 0 events” message
      This error often occurs if you have accidentally clicked the “Import” button more than once
      You events may have been imported on the first click – but the file would be empty on the second click.
      Check youe calendar before trying another format to make sure the events are not there. 
  • Once imported your calendar will display the events noted in your Oracle Calendar

 

Adding Events

cal-1 cal-2
  • Click the Create Event link on the upper-left of Google Calendar screen
  • Fill in event details: date, start time, end time, location, and description
  • Set your desired notification setting: email, text message, or a pop-up message on your computer (only works if Google Calendar is currently open)
  • Click Save  

Or Quick Add allows you to enter basic event details, and interprets how to display your event on the calendar.

  • Click the desired time slot in the calendar
  • Drag your mouse to determine length of event
  • Enter a title
  • Add more details if you wish
  • Click Create Event

 

Adding Calendars

 cal-3  

  • Click the Add button on the left of the calendar
  •  Select Create a new calendar
  • Enter Calendar Details: (name, description, time zone, and email addresses of people you need to share it with)
  • Click Create Calendar

If you will be working with multiple calendars, it may be helpful to assign colors to them. To do this:

  • Click the down-arrow next to a calendar’s name in the calendar list on the left
  • Select a color from the menu

Sharing Your Calendar

 cal-5 You may want to share you personal calendar with friends and family; or you may need to share a group or departmental calendar. Or, you may want to make a calendar public. You can do all of these things in Google Calendar.

  • To display the Calendar settings dialog, click the down-arrow next to the Calendar’s name
  • To work on sharing settings, click on “Share this calendar

To make the Calendar public:

  • Click on “Make this calendar public
 To share the calendar with specific individuals:

  • Enter the email address of the user with whom you want to share the calendar
  • Select the desired level of permission from the drop-down menu
  • Click Add Person
  • The person you selected will receive an email invitation to view your calendar

Permission Options:

  • See only free/busy (hide details)
  • See all event details
  • Make changes to events (individuals can make changes to events)
  • Make changes AND manage sharing (individuals can share the calendar with their groups)

 

cal-6

 

Sending Invitations

 cal-7
  • Click on the event, or create a new event
  • A pop-up window will appear
  • Click the edit event details link at the bottom of this pop-up
    OR 
  • Double click the event in the calendar
  • In the Guests box on the right, enter the email addresses of the people you’re inviting
    (I presume there will be something in here to access the colby list?)
  • Select the type of access you would  like your guests to have: (whether they can invite more people to your event, view who else has been invited)
  • Click Save 
  • Guests can respond to the invitation and have the option to leave comments 

 

Staying Connected

You can access Google Calendar on your mobile device.

  • Enter http://www.google.com/calendar in your phone’s web browser
  • You can view your agenda, add events, and invite others

You can also stay connected via your mobile device by setting up SMS reminders for your events.
With this feature enabled, Google will send you a text message (you have control over how far in advance) with the name, time, and location of an event.
Click here to learn about setting up and enabling SMS messaging for your Google Calendar.